The Accounts Receivable (Sales Ledger) of Cookridge Carpets Essay

The Accounts Receivable (Sales Ledger) of Cookridge Carpets - Essay Example The firm that is analyzed in the paper is Cookridge Carpets Ltd. It is a large carpet, soft furnishings and bed Dealership Company located in Southampton. The company was established in the year of 2007, works as the main dealer for Memo@memory foam beds and mattresses. The company is owned by two brothers Peter and John Cookridge. The Cookridge Carpets has three major stakeholders: Suppliers, customers, and staff. Memo Beds, in the year of 2010, offered the main dealership to the Company in the area of Southampton as the local dealer for the Memo Beds. The Company provides its services to the local residents of the Southampton and the local residents are the main customers of the Cookridge Carpets. The owners of the business have a considerable experience in direct sale of carpets and beds to the locals. However, recently they have gained accessed to the Internet and have made a significant sale via the Internet. As a result, the business has considerably increased. Currently, the c ompany employs 20 members of staff including nine direct sales staff, two cleaners, three internet sales staff, one accessories salesperson, two car delivery drivers and three part-time staff in the small accounts department. There are three staff members in the accounts office: Sonja Douglas, Stefan Kalinowski and Margaret Peterson. Sonja Douglas is Wages clerk. Stefan Kalinowski is Accounts Clerk and Margaret Peterson is also Accounts Clerk. Accounts payable or purchase ledger is maintained by Peter Cookridge and Margaret Peterson also works in this department.... 1.3 PIC 1.4 There are three staff members in the accounts office: Sonja Douglas, Stefan Kalinowski and Margaret Peterson. Sonja Douglas is Wages clerk. Stefan Kalinowski is Accounts Clerk and Margaret Peterson is also Accounts Clerk. Accounts payable or purchase ledger is maintained by Peter Cookridge and Margaret Peterson also works in this department. All suppliers cheques are signed either John or Peter. And, Accounts receivable or sales ledger is maintained by Stefan Kalinowski. Stefan’s main function is to maintain all the sales related transactions and maintain the receivables records as well. 2- Software (PIC 3.3., 3.4) 2.1 PIC 3.3 There is four computers in the office and is maintained by a standalone basis along with linked to the same printer. Microsoft Office Excel Spreadsheets are availed to record information and data pertaining to the inventory of carpets, beds and soft furnishings. When the company was established two new computers were purchased and currently r unning the Windows Vista operating system; they are also enabled with Microsoft Office 2007 along with a three use licence. In addition, when the computer system was first time introduced in the company, a password ‘Paula C’ was used and is still currently operational throughout the company. 2.2 PIC 3.3The company is using the most basic type of accounting techniques in the shape of Microsoft Office Excel Spreadsheets and may not serving the ultimate objectives of the company. Although the use of Microsoft Office Excel Spreadsheets can be cost effective, yet it cannot be 100 percent reliable as it is so easy that even a lay man can amend, delete or change data present in